Hyatt Regency Milwaukee

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Sales Admininistrative Assistant

at Hyatt Regency Milwaukee

Posted: 7/30/2019
Job Status: Part Time
Job Reference #: 1368893
Keywords: office

Job Description

This is a career opportunity with Interstate Hotels & Resorts.

JOB TITLE: Sales  Administrative Assistant

REPORTS TO: Director of Sales & Marketing

BASIC PURPOSE: Provides the department with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties.

ORGANIZATIONAL SCOPE

ESSENTIAL FUNCTIONS:

Opens incoming mail, dates stamps and distributes accordingly.  Sends outgoing mail both interoffice and outside of the hotel.  Routes mail, faxes and other printed matter (20%)

Types and prepares numerical/financial reports, as directed.  Prepares correspondence on behalf of management staff. Enters data into the departments’ information system, as required. Duplicates, copies and distributes and mails materials for the department/office (20%)

Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner (15%)

Uses the property’s email system and maintains their email box, as is policy.  Additionally, this position may or may not have access and/or control over the email box of their supervisor(s) (15%)

Assists Sales Managers and General Manager with any reports, contracts, marketing material, and any other items as necessary  (10%)

 Appropriate business use of telephone and voice mail system.

Greets internal and external customers in a friendly and professional manner.  Announces visitors and/or handles requests, as appropriate

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

  • Maintenance of filing system in accordance with the Record Retention policy.
  • Preparation of special reports or projects, as requested.
  • Attend all required meetings
  • Knowledge of and compliance with all Emergency procedures.  Reports unsafe conditions, as appropriate.
  • Maintain a professional and friendly relationship with other departments, team members and guests.
  • Maintains work area in a neat and orderly fashion
  • Other duties as assigned by management

Interstate Hotels & Resorts is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Click here and here to navigate to the “EEO is the Law” poster and supplement.

If you need accommodation for any part of the employment process because of a medical condition or disability, please call (703) 387-3888 or email ADA.Assistance@interstatehotels.com with the nature of your accommodation request and include the Hotel location and title of the job opening. Please allow one (1) business day for a reply.