Mid-State Technical College

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Executive Assistant

at Mid-State Technical College

Posted: 12/6/2019
Job Reference #: 409
Keywords: office

Job Description

Position Summary
Serves as the Executive Assistant to the vice presidents of Academics, Student Services & Enrollment Management, and Workforce & Community Relations, while managing critical functions of the office with a high degree of professionalism.  Provides exceptional external and internal customer services as the first point of contact for the vice presidents’ office.

Duties & Responsibilities
Works independently to provide advanced administrative support by anticipating needs and proactively solving problems.

Manages calendars and plans, coordinates, and oversees logistics for meetings, travel, and events.

Prepares and edits presentations and reports; independently researches and analyzes associated data, issues and/or compiles materials needed for presentation and/or decision-making purposes.

Handles confidential and sensitive information in accordance with applicable guidelines and regulations.

Serves as the main contact for the vice presidents’ office.

Creates and maintains processes for the office ensuring efficient and smooth workflow and coordination of incoming and outgoing communication.

Performs general office duties, which may include coordinating and maintaining office supplies, copiers, and printers; making room reservations; submitting work requests for facilities, marketing, and printing.

Manages budgets and coordinates purchasing for the vice presidents.

Serves as backup support to the Executive Assistant to the President.

Other duties as assigned.

Qualifications
Associate degree in related field required.

Related work experience required. 
 
Advanced experience in use of Microsoft Word, Excel, and PowerPoint required. 
 
Project Management experience preferred.
 
Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.
 
Must possess ability to:
 
Accomplish tasks by considering all areas involved, no matter how detailed; show concern for all aspects of the job; accurately check processes and tasks; be watchful over a period of time.
 
Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
 
Set up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
 
Assimilate and apply new job-related information in a timely manner.
 
Maintain effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjust effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
 
Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
 
Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.
 
Demonstrate a positive attitude and approach toward work.
 
Must embrace Mid-State’s core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

Benefits include health, dental, and vision insurance; life insurance; short-term disability; long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

  • Contact information (addresses, phone numbers)
  • Employment History
  • Education
  • Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from donotreply@invalidemail.com.  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Continuous recruitment with first review of completed applications starting November 27, 2019.  Applications received on or after November 27th may be considered in a secondary pool.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325 or Email:aaeo@mstc.edu.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

  • Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
  • Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
  • Clear your browser's temporary files/cache and cookies prior to beginning the application.
  • Disable pop-up blockers.
  • Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
  • Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
  • The following browsers are currently supported:

Internet Explorer 9, 10, 11
Firefox
Google Chrome
Safari

  • The following operating systems are currently supported:

Windows 7 and 8, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!