Mid-State Technical College
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at Mid-State Technical College
Serves as the Executive Assistant to the vice presidents of Academics, Student Services & Enrollment Management, and Workforce & Community Relations, while managing critical functions of the office with a high degree of professionalism. Provides exceptional external and internal customer services as the first point of contact for the vice presidents’ office.
Duties & Responsibilities
Works independently to provide advanced administrative support by anticipating needs and proactively solving problems.
Manages calendars and plans, coordinates, and oversees logistics for meetings, travel, and events.
Prepares and edits presentations and reports; independently researches and analyzes associated data, issues and/or compiles materials needed for presentation and/or decision-making purposes.
Handles confidential and sensitive information in accordance with applicable guidelines and regulations.
Serves as the main contact for the vice presidents’ office.
Creates and maintains processes for the office ensuring efficient and smooth workflow and coordination of incoming and outgoing communication.
Performs general office duties, which may include coordinating and maintaining office supplies, copiers, and printers; making room reservations; submitting work requests for facilities, marketing, and printing.
Manages budgets and coordinates purchasing for the vice presidents.
Serves as backup support to the Executive Assistant to the President.
Other duties as assigned.
Associate degree in related field required.
Compensation & Benefits
Compensation is dependent upon experience and qualifications.
Benefits include health, dental, and vision insurance; life insurance; short-term disability; long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.
How To Apply
To be considered for this position, you must complete an online application. You should have the following information available when completing an application:
- Contact information (addresses, phone numbers)
- Employment History
- Electronic copy of resume and transcripts
Application materials submitted via mail, fax, email, or in-person will not be considered.
Incomplete applications or applications noting "See Resume" will not be considered.
Please note that Mid-State’s main form of communication during the recruitment process is email. In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from firstname.lastname@example.org. Please be sure to watch your inbox as well as junk, spam, and clutter folders.
Continuous recruitment with first review of completed applications starting November 27, 2019. Applications received on or after November 27th may be considered in a secondary pool.
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325 or Email:email@example.com.
Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:
- Be sure to fill in each field in the application. You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
- Avoid clicking the back, forward, or refresh buttons while applying. Doing so will interfere with the submission and may result in data loss.
- Clear your browser's temporary files/cache and cookies prior to beginning the application.
- Disable pop-up blockers.
- Do not bookmark or favorite the application. Navigate to the careers site each time you wish to access your saved/submitted application.
- Your application session will remain open for 24 hours assuming you do not close your browser. To ensure submission, complete the application process within that time frame.
- The following browsers are currently supported:
Internet Explorer 9, 10, 11
- The following operating systems are currently supported:
Windows 7 and 8, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.
If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.